Standard Terms of Engagement

Code of Conduct

The Practice operates in accordance with the Code of Professional Conduct of the Institute of Structural Engineers. Our services will be managed by Mr John Marshall. The services to be provided timescales and fees are listed in our Letter of appointment.

Works on project

Any works carried out by JMA Ltd are subject to copyright. We reserve the right to take action against anyone using our works without our prior knowledge or permission.

Fee Rate

Unless agreed otherwise, fees will be charged at the current hourly rate of the practice based on time spent on the project. These rates will be agreed with the client with a written letter of authority to be signed and returned before any works commence.

Any works undertaken are covered by our Professional Indemnity Insurance.

By law we must archive projects for 6 years after the project has been completed after this time all information will be securely disposed of. Any additional works required will need to be agreed prior to further commencement of works.

Alternative Fee Arrangement

We reserve the right to increase our fees subject to prior notice by at least the rate of inflation on an annual basis

Fixed Fees – whereby a lump sum is agreed with the client

Retainer – The arrangements will be agreed with the client prior to the commencement of work.

Local Authority Fees and Charges

All local authority fees and charges if the practice is involved, will be discussed with the client beforehand and shall be the responsibility of and payable by the client. JMA Ltd cannot take responsibility for “As built by Builder” projects if not appointed to project manage.

This will incur extra costs by the client/appointee and will require further discussion where appropriate.

Soil Testing Fees

If any soil testing is required these shall be undertaken by the practice but settlement will be an additional cost to our fees and shown on any invoices.

Delays

The practice cannot accept any responsibility for costs incurred as a result of delays beyond its control.

Payment of accounts

Accounts are normally submitted on completion of the project or at agreed staged intervals. Payments are strictly 7 days and payable by bacs unless otherwise agreed. Any queries should be raised within immediately

Outstanding accounts

Payment of fees rendered by invoice are due within 7 days from invoice date. Interest may be applied to any overdue accounts at a rate of 3% above Bank of England base rate. Where payment is not receiv ed we reserve the right to withhold services documents and information and have the right to cease work on your project and to terminate our engagement.